Revision of Memo

To: Employees of Koller Construction Company
From: R. Sherfield, Assistant Personnel Manager
Subject: Plan of Action for Photocopying
Date: February 21, 2007

The purpose of this memo is to discuss the new plan of action for employees of Koller Construction Company making personal copies on the companies’ machines. The objective of this memo is to introduce a new charge account program for making photo copies.

Summary
The number of personal copies used by the employees of Koller has caused the company hundreds of dollars. The response to this situation is to install a charge account for employees, so that they may purchase any copies that they may need.

Discussion
For the last 6 months, the Koller Construction Company has paid $2000 dollars in unnecessary office fees. 84% of this figure has come from paid employees using the copier system for their own agendas instead of company’s. Over the last few months, there has been numerous of personal copies being made.

The only feasible and reasonable plan is to establish a charge account for all employees. This charge account would require that all employees who print, supply their own funds dedicated to printing. Employees can print as much as they like as long as there is money on there account, however once the account reaches zero, printing stops until more money is put on. The cost to print copies is five cents a page.

This charge account plan will do one of two things. It will either slow down the usage of the printer by employees or it will make it to where the company can gain a profit off the number of printings being done. Either way, both of these scenarios are very beneficial to the company.

Recommendation
I suggest that this plan of action be put into place immediately, as for it will be awfully valuable to company in more ways than one. I also suggest that you come to talk with us about your input for the new charge account program.